Private Group Transportation in Nashville
Charter buses, executive shuttles and sprinter vans for groups of 15 to 57, with professional drivers and one local team. Corporate shuttles, conference moves, BNA airport transfers, wedding weekends and nights out across Nashville and Middle Tennessee. Our vehicles, our drivers, quoted per trip.
15 to 57 seats per vehicle · Owned fleet, maintained in Nashville · Commercially licensed, fully insured drivers · Flat quotes, usually within one business day
Group Transportation Services in Nashville
Every trip comes with a professional driver, a clean vehicle and a single point of contact. Tell us the occasion and we handle the route, the timing and the logistics in between.
Corporate & Executive Transportation
Board meetings, client dinners, team off-sites and executive moves. Black-leather executive shuttles, a driver who knows the venues, and one contact for the whole day.
Convention & Conference Shuttles
Hotel-to-venue loops and scheduled runs for Music City Center, Opryland and downtown hotels. Dependable timing for planners, DMCs and attendee groups.
Airport (BNA) Group Transfers
Group arrivals and departures at Nashville International Airport for 15 to 57 passengers. Luggage handled, no rideshare scramble, quoted as a flat transfer.
Wedding Weekend Shuttles
Guest shuttles between hotels, ceremony and reception, rehearsal dinner runs, and late-night returns so everyone gets home.
Team & Athletic Travel
Teams, coaches and gear to games, tournaments and training days around Middle Tennessee, with under-coach storage for equipment.
Student & Campus Groups
Field trips, campus visits and school events with vetted drivers, clear pickup plans and a contact your staff can reach.
Concerts, Games & Festivals
Titans and Predators games, Bridgestone Arena shows, CMA Fest and more. Drop at the door, skip the parking, ride home together.
Nights Out & Celebrations
Milestone birthdays, reunions, bachelor and bachelorette weekends, and Broadway nights with a private coach and a sober professional driver.
Our Fleet & Passenger Capacity
Five vehicles, all owned, maintained and dispatched from Nashville. Book one, or combine coaches for groups of up to about 190.
| Vehicle | Passengers | Details |
|---|---|---|
| Sprinter Van (Ford Transit) | 15 | High-roof van for executive teams, airport runs and small groups |
| Executive Shuttle (Grech) | 27 | Black leather seating, PA system with microphone, overhead bins, rear storage |
| Executive Shuttle (Grech) | 39 | Black leather seating, PA system with microphone, overhead bins, rear luggage storage |
| Executive Coach | 57 | Full-size coach with overhead bins and under-coach luggage bays |
| Motorcoach (Volvo) | 56 | Full-size motorcoach with overhead storage and a full under-coach luggage bay |
Every trip includes a commercially licensed, fully insured professional driver. Vehicles are not currently wheelchair-lift equipped; tell us about accessibility needs and we will plan around them or recommend a partner.
How Quoting Works
- Send the basics. Occasion, date, passenger count, pickup and where you are headed. Two minutes in the form below.
- Get a flat quote. We confirm availability and send an all-in price, usually within one business day. Most local charters start at a four-hour minimum; airport and point-to-point transfers are quoted per trip.
- Book it. A 50% deposit holds the date; the balance is due a week before. You get your driver's name and number before the trip and one contact from pickup to drop-off.
We do not publish rates because no two group trips are alike. What we do promise: the number on the quote is the number on the invoice.
Why Groups Choose Us
- Our buses, our drivers. Nothing brokered. The vehicle you book is the vehicle that shows up.
- Routes we run every week. Our team has moved thousands of guests across Middle Tennessee. Your driver knows the venues, the hotels and the back way around traffic.
- Right-sized for real groups. 15 to 57 per vehicle. The one-bus moves the big operators pass on are the ones we do best.
- One local contact. A real person in Nashville from the first email to the last drop-off.
Service Area
Nashville, Franklin, Brentwood, Murfreesboro, Hendersonville, Gallatin, Mt. Juliet and Lebanon; Opryland, Donelson and Nashville International Airport (BNA); Lynchburg, Tullahoma and the Tennessee whiskey corridor; and day trips across Middle Tennessee. Headed somewhere else? Ask, and we will tell you quickly whether it is a fit.
Frequently Asked Questions
How far in advance should I book group transportation in Nashville?
Two to four weeks is ideal for weekends and peak dates such as CMA Fest, major conventions and holiday weekends. We take shorter-notice trips whenever a vehicle is free, so always ask.
Is there a minimum charter length?
Most hourly charters start at a four-hour minimum. Airport transfers and point-to-point moves are quoted as a flat trip with no minimum.
Do you publish rates?
No. Every trip is quoted individually, flat and all-in, based on vehicle, hours, distance and date. Expect a written quote within one business day of your request.
What is the largest group you can move?
Up to 57 passengers in a single vehicle, and roughly 190 across the full fleet when we run multiple coaches together.
Can we drink on the bus?
Yes. Alcohol is permitted on all of our vehicles for guests 21 and over. We ask that groups leave the vehicle the way they found it.
Are your vehicles wheelchair accessible?
Our vehicles are not currently wheelchair-lift equipped. Tell us about any accessibility needs when you inquire and we will plan around them or recommend a trusted partner.
Do you handle multi-day or out-of-state trips?
Our focus is Nashville and Middle Tennessee. Send us the details of anything beyond that and we will tell you quickly whether it is a fit.
Is a driver included?
Always. Every trip includes a commercially licensed, fully insured professional driver. We do not rent vehicles without one.
Is gratuity included?
Driver gratuity is not included in the quote. It is optional and at your discretion; 10 to 20 percent is customary and can be added at checkout.
What are the deposit and cancellation terms?
A 50 percent deposit confirms your booking and the balance is due 7 days before the trip. Cancel 30 or more days out for a full refund. Inside 30 days the deposit is retained; inside 7 days the full charter amount is charged. Gratuity is optional and can be added at checkout.
Need More Than a Ride?
Transportation is one piece. The same team runs private distillery tours, river cruises and kayak outings, and full group programs for client entertainment, team off-sites and incentive days. Tell us what you are planning and we will build the day around it.
Tennessee Whiskey Tours · River Queen Voyages · Plan a full group program
Request a Transportation Quote
Tell us the basics below and we will confirm availability and send a flat, all-in quote, usually within one business day. Prefer to talk? Call or text 615-480-7518 or email hello@nashvilleexperiencecollective.com.